Host Role Explained

Instructions

1. As the Host role, you have access to invite attendees to a deposition, and pre-upload exhibits before you enter the Deposition Room
   
   

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   1. You have the ability to invite attendees via a Shared Link on the Edit Deposition page

      1. Attendees who use the shared link have the ability to join with a guest account

      2. Guest account users will not have the ability to share exhibits without an account

   2. You have the ability to activate/deactivate the Shared Link

      1. When the Shared link has been enabled, the Deposition Room browser URL may also be used to copy and share with other users to join the deposition

   3. You have the ability to assign Counsel members to participate with either audio-only or video and audio depending on the deposition’s needs

   4. If an attendee is assigned as a video participant, you can also choose to have their feed recorded. This change can only be made when the deposition is not recording. See How-to Remove or Edit an Attendee in a Deposition for more information
      
      

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2. A User who has not been invited to a deposition can use the Request to Join Feature

   1. For more information please see How-to Use the Request to Join feature (Host)

3. As the Host, you control when to start and stop recordings as well as when to officially end the deposition

1. You can choose to participate with both audio and video or to only participate with audio

   1. For all other attendees, the Witness is will be a pinned participant

      1. You have the option to use the ‘Pop-out’ Feature on any attendee in order to bring their video feed into a new window. Please see How-to use the Pop-out Feature for more information
         
         

          

2. All attendees have the option to use the “Background Blur” Feature. This feature adds Background Blur to the video

   1. Click on the '3 dots' context menu located next to the 'Red Telephone' icon

      1. Click “Blur My Background”
         
         

3. You also have the ability to use the dial-in feature, which provides Dial-In users access to the deposition. Please see How-to Dial-in to a Deposition

   1. Click on the 3 dots next to the 'Red Telephone' icon

      1. Click ‘Use Phone For Audio’
         
         

          

      2. A pop-out window will appear which will provide the dial-in number and PIN as well as a QR code that can be scanned with a smartphone
         
         

          

   2. The Dial-in Conference call will be enabled by default. When attendees call in they will automatically be connected and will appear above the video screen.

      1. Joining ‘Using Phone for Audio’ will automatically mute the speakers and mic

      2. Once the call has been disconnected, the speaker and mic automatically unmute
         
         

          

4. You can privately view and introduce exhibits to the record by opening the exhibit side panel
   
   

    

5. You can upload an exhibit by clicking the orange ‘Exhibit’ button to the right of your screen
   
   

    

    

   1. Once an exhibit has been uploaded, it will appear in the “Exhibits List” tab

   2. Click on the 3 Dot ‘options’ button next to the Share button
      
      

       

   3. To view the exhibit before sharing it, select the “Private View” button

      1. Uploaded exhibits may be stamped prior to sharing the exhibit. For more information please see How-to Stamp an Exhibit

   4. To delete the exhibit before sharing it, select the “Delete” button
      
      

       

6. To share the exhibit, select the “Share” button
   
   

    

7. You can delete a shared exhibit by clicking the 3 Dot “Options' button

   1. Select the “Retract” button
      
      

       

       

   2. Once an exhibit has been retracted, it will show “Retracted” in your exhibit list

      1. The exhibit will no longer appear for other users

          

          

   3. Click the 3 Dot 'Options” button and select “Delete” to delete the file
      
      

       

       

9. When you introduce a new exhibit to the deposition, you will be brought to the “Live Exhibit” tab automatically

10. The “Screen Share” feature allows you to share your screen with all of the attendees.

11. If you desire to change your Camera or Microphone while in the deposition room, please see Camera/Mic Switcher Explained

c. A pop-up window will appear giving you the option to change your Camera or Microphone preference. Click “Apply Change” when done.

12. To End a deposition, the Host must click the ‘Red Telephone’ icon

13. Once the Deposition has ended, you will have access to the post-deposition assets

14. Testimony review allows you to easily reference a point in a video with dictation

15. To view the video select the “Generate Synchronized Video” button

16. View all attendees invited to the deposition

17. Download introduced exhibits

b. Select the blue “Download” button that is to the left of the exhibit information to download

c. To download all the exhibits at once in a .zip file select the “Download All” button under the exhibit tab.