How-to Grant Access to Video Recordings and Exhibits (Host Role)

Owned by Mary Anne Werner (Unlicensed)
Last updated: Jun 17, 2022 by Eric Hoeberlein (Deactivated)

This article explains how to allow other attendees within a deposition to download video recordings and shared exhibits. Attendees' access can be adjusted before, during, or post the deposition.

Quick Take: Once a deposition has been created, the host or scheduler can change accessibility to any attendee at any time by going to the Deposition Details page.

The Host has the ability to Enable or Disable the recording for the deposition, if recording is disabled Testimony Review will not be availabe post deposition.

Instructions

Granting Exhibit Access from the Edit Depo Page:

  1. After creating a deposition, the platform will automatically direct you to the “Deposition Details” page

  2. Here you can add attendees to the deposition

    1. See steps to do so: How-to Add Attendees to a New Deposition

  3. You can access these details at any time before and during a deposition by selecting the “Edit” button for that deposition, which is located on your Dashboard

     

  4. On the Deposition Details page, you are given the option to allow or disallow others from accessing video recordings and shared exhibits after the deposition has ended

  5. To the right of every attendee, there is an Access Exhibits column

    1. Video Assets will be available to grant to attendees after the Deposition has ended

       

    2. Attendees' checkboxes are unchecked by default, which means they will not have access to exhibits

    3. To grant access to the exhibits, you must check each attendee’s checkbox within each column

      1. Clicking the box directly below the column title, allows you to quickly grant or revoke access to all attendees with just one click

How to Grant Video and Exhibit Access from the Post Deposition Review Page:

  1. After the deposition has ended, you can access the deposition details by clicking the “Review” button in the dashboard

    1. As the Host, this allows you to grant access to both video recordings and exhibits after the deposition is concluded.

       

  2. View all attendees invited to the deposition

    1. If there is a green icon to the left of an invitee’s name, that person was present during the deposition. If there is no icon, that invitee did not attend the deposition

    2. The Host will grant access to the recordings and exhibits, giving attendees the ability to view and download the files. Please see How-to Download Video Assets Post Deposition (Host)

      1. 'View recordings' will only give access to view the recorded videos

      2. 'Download recordings' will allow attendees to download the recordings to their computer

      3. 'Access Exhibits' allows an attendee to view and download the shared exhibits